Job Description

Administrative Assistant / Job File Coordinator

Full-Time | Monday-Friday 8 AM - 4:30 PM | Compensation: $14-18/hour depending on experience

About Us:

At Rainbow Restoration of Rogers and Bentonville, we pride ourselves on delivering exceptional service in restoration and reconstruction. We’re looking for a detail-oriented and organized professional to join our team as an Administrative Assistant / Job File Coordinator. In this role, you’ll provide vital support to our team by managing office tasks and ensuring accurate, timely job documentation from start to finish.

Key Responsibilities:

Administrative Support

  • Greet clients and answer phone calls with professionalism and courtesy
  • Manage office supplies, mail, scheduling, and general clerical tasks
  • Assist with filing, and maintaining accurate records
  • Support management with data entry, reports, and internal communications
  • Other duties as assigned

Job File Coordination

  • Create, maintain, and close out job files with accuracy and attention to detail
  • Track project documentation including estimates, photos, approvals, and work orders
  • Communicate with team members, vendors, and insurance adjusters to ensure files are complete and compliant
  • Update job management software and monitor deadlines and documentation requirements
  • Ensure all customer and project data is recorded and filed according to industry/company standards

Qualifications:

  • Previous experience in an administrative or job file coordination role preferred
  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Familiarity with Microsoft Office Suite and job tracking software (DASH, Xactimate, or similar a plus)
  • Ability to handle confidential information and prioritize workload effectively
  • Comfortable working in a fast-paced, team-oriented environment

What We Offer:

  • Competitive pay based on experience
  • Paid time off and holidays
  • Opportunities for training and career growth
  • Supportive, team-focused work environment


Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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