Administrative Coordinator
Established in 1981, Rainbow Restoration offers home restoration, commercial restoration and carpet cleaning services through over 400 locations worldwide. We are on a mission to improve the lives of not only our customers, but also our employee family members. Rainbow Restoration hires people who set high standards for themselves and want to "Live RICH" with a team that values Respect, Integrity, with Customer focus, while Having fun in the process. We want you on our team!
This position is right for you if you are self-motivated, thrive in fast moving environments, and are able to manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis.
Administrative Coordinator Job Description:
Administrative Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Coordinator duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to owner, Director of Commercial Loss, and Operations Manager.
Responsibilities and Duties
Responsibilities:
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Maintain electronic and hard copy filing systems
- Inventory office supplies and submit requests for reorders
- Provide information by answering questions and requests
- Research and creates presentations
- Generate reports
- Transcribe handwritten notes into digital forms
- Handle multiple projects
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Write letters and emails on behalf of other office staff
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Reply to email, telephone or face to face inquiries
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Receive, sort and distribute the mail
- Manage staff appointments
- Coordinate repairs to office equipment
- Photocopy and print out documents on behalf of other colleagues
- Occasional field work may be required
Qualifications and Skills
- Accuracy and attention to detail
- Ability to perform record keeping tasks
- Data entry and word processing skills
- Well organized
- Familiar with standard office equipment
- Confident with Android Smartphone operations
- Intermediate to Advanced level user of Microsoft Office products
- Able to learn new software systems and smartphone applications
- Able to lift or carry up to 25lbs occasionally
- Valid Drivers License Required
- Background Check Required
Value added applicants:
- Prior military service a plus.
- Prior insurance, construction, or restoration related work a plus.
- Prior office management experience recommended for higher starting wage.
- Salary range based on experience. $32,000 - $38,000/yr with opportunities for advancement.
We are actively interviewing for this full time, permanent position. Please note: part-time, summer / seasonal work is not available at this time. Apply today and our hiring manager will follow up!
