Project Coordinator

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808 Port Centre Parkway, PORTSMOUTH, Virginia, US

Are you the kind of person who loves keeping projects on track, details organized, and chaos under control?

Rainbow Restoration of Chesapeake is growing, and we’re looking for a Project Coordinator to be the glue that holds our restoration projects together. This role is critical to our success — you help our Project Managers focus on the work in the field while you keep the paperwork, schedules, and communication tight behind the scenes.

If you’re organized, proactive, and take pride in seeing projects move smoothly from start to finish, this could be a great fit.


What You’ll Do

As a Project Coordinator, you’ll support multiple Project Managers and work closely with customers, vendors, insurance adjusters, and internal teams to keep jobs moving forward efficiently and profitably.

Key Responsibilities Include:

  • Coordinate and support multiple restoration projects from start to closeout
  • Maintain organized, audit-ready job files (notes, photos, documents, contracts)
  • Track missing documentation and follow up same day to close gaps
  • Prepare billing and closeout packets so jobs are invoice-ready
  • Collect daily production reports and verify accurate time entries
  • Schedule material deliveries and coordinate with vendors
  • Assist with estimates, change orders, and supplements
  • Provide regular project status updates to Project Managers
  • Help remove roadblocks that slow down jobs or billing
  • Support customer satisfaction efforts and payment collection

This role directly impacts cash flow, customer satisfaction, and job cycle time — what you do matters.


What “Success” Looks Like

You’ll know you’re winning when:

  • Job files are complete and billing-ready at closeout
  • Fewer invoices are delayed due to missing documentation
  • Project Managers spend less time chasing paperwork
  • Communication is clear, timely, and professional
  • Problems are caught early — not after the invoice is rejected

What We’re Looking For

Required:

  • High school diploma or GED
  • 3–5 years of experience in construction, restoration, or a related industry
  • Strong organizational and follow-up skills
  • Excellent written and verbal communication
  • Comfortable working with multiple projects at once
  • Proficiency with Microsoft Word & Excel
  • Ability to work in fast-paced, sometimes high-pressure environments

Preferred (but not required):

  • Experience in restoration or insurance-driven work
  • Familiarity with estimating or project management software
  • Experience coordinating with vendors, adjusters, or subcontractors

Work Environment & Physical Requirements

  • Office, warehouse, and job-site environments
  • Occasional exposure to damaged properties (water, fire, mold environments)
  • Ability to lift up to 25 lbs occasionally
  • Moderate to high noise levels at times

Why Work With Rainbow Restoration of Chesapeake?

  • Locally owned and operated
  • A team that values professionalism, integrity, and doing things right
  • Clear processes, expectations, and training
  • Opportunity to grow with a company that is scaling
  • Your work directly impacts customers during critical moments in their lives

If you’re ready for a rewarding and exciting career, apply now and join the Rainbow Restoration of Chesapeake team!

 

Compensation

Pay for this position ranges from $45K - $50K/year.

 Benefits may include:

  • Health, dental & vision insurance
  • Paid time off (PTO)
  • 401(k) retirement plan
  • Professional development support
  • A positive, mission-driven team environment


APPLY TODAY!

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